Swindon Borough Council has published a procurement opportunity for dn810419 refurbishment for consulting rooms with an estimated value of £80,000. The submission deadline is 17 April 2026, giving eligible UK suppliers a limited window to prepare and submit bids through the official Find a Tender portal.

Published on 2026-04-08, this contract is open to suitably qualified suppliers across the United Kingdom. All businesses interested in bidding should review the full tender documentation and confirm they meet all eligibility requirements before the closing date.

Contract overview

Refurbishment for Consulting Rooms Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of the Refurbishment for Consulting Rooms at The Meadows. The project is at The Meadows in Penhill for the refurbishment of an existing office space into consultation rooms for midwives. The initial contract term will be for 10 weeks as stated in the RFQ documents. Estimated contract spend is between £75,000 and £80,000 across the approximate 10-week contract term. Full details relating to the Works are provided in the RFQ documents. To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com RFQ clarifications to be submitted in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 9th April 2026, 1200 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal. RFQ Responses are required to be submitted no later than 17th April 2026, 1200 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/ Please note that this project has been advertised on Find a Tender and Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN810419. No Tender submissions will be considered without completing the RFQ documents in full including attachments and returning them in alignment with the instructions within the RFQ documents.

Swindon Borough Council is the contracting authority for this procurement. The estimated contract value is £80,000 and the submission deadline is 17 April 2026. Suppliers should download the full specification from the official portal before preparing a bid.

Is your business eligible?

This contract is most relevant to businesses with relevant experience and qualifications. Suppliers typically need to demonstrate experience delivering similar contracts, appropriate financial standing for a contract of £80,000, and hold relevant professional certifications and insurance.

Under the Procurement Act 2023, Swindon Borough Council must actively consider SME participation. Check whether this contract has been structured into lots accessible to smaller businesses.

• Proven track record in professional services contracts of comparable scope
• Financial standing appropriate for a £80,000 contract
• Relevant certifications: relevant professional certifications and insurance
• Capacity to mobilise within Swindon Borough Council’s required timeframe
• Ability to meet the 17 April 2026 submission deadline

How to submit a bid

• Step 1 — Access the notice: Visit Find a Tender at https://www.find-tender.service.gov.uk/Notice/031937-2026
• Step 2 — Register free: Create or log in to your supplier account
• Step 3 — Download documents: Read the full ITT before preparing your response
• Step 4 — Raise clarifications: Submit questions early — Q&A typically closes 1–2 weeks before the deadline
• Step 5 — Submit before 17 April 2026: Late submissions are not accepted under UK procurement rules

What the buyer will evaluate

Swindon Borough Council will assess all compliant bids against published criteria. For professional services contracts, buyers typically apply a 60% quality and 40% price weighting. Under the Procurement Act 2023, social value is a mandatory evaluation criterion — demonstrate specific, costed commitments to local employment, skills, or environmental sustainability.

Writing a winning bid

The most common reason bids fail is generic content that does not address the buyer’s specific requirements. Swindon Borough Council has stated precise objectives — your bid must demonstrate you have read and understood them.

• Lead with an executive summary addressing Swindon Borough Council’s objectives directly
• Provide two or more case studies with measurable outcomes
• Include specific, costed social value commitments
• Price to win but ensure your margin covers full delivery
• Submit at least 24 hours before 17 April 2026

Key dates and next steps

The submission deadline is 17 April 2026. Competitive bids for professional services contracts require two to three weeks of preparation. Following submission, Swindon Borough Council will typically complete evaluation within four to eight weeks.

• Download all documents from Find a Tender today
• Confirm your organisation meets all eligibility requirements
• Assign a bid lead and set internal milestones now
• Submit clarification questions as early as possible

Frequently asked questions

Can SMEs bid for this contract?

Yes. The Procurement Act 2023 requires Swindon Borough Council to consider SME suitability and remove unnecessary barriers. Check for lots designed to be accessible to smaller businesses.

Is registration on the portal free?

Yes. Registering as a supplier on Find a Tender is completely free.

What happens if I miss the deadline?

Late submissions are not accepted. The 17 April 2026 deadline is absolute. Submit at least 24 hours early.

How long does evaluation take?

Swindon Borough Council will notify all bidders once evaluation is complete. Allow four to eight weeks from the submission deadline.

Where are the full tender documents?

All documents are on the official Find a Tender listing at https://www.find-tender.service.gov.uk/Notice/031937-2026. Always use the official source.

This article is for informational purposes only. Always verify all details on the official procurement portal before submitting a bid. Kael Tripton is not affiliated with or endorsed by Swindon Borough Council or the UK government.