Horsham District Council has published a procurement opportunity for hdc facilities mechanical and electrical repairs and maintenance services with an estimated value of £7,000,000. The submission deadline is 26 May 2026, giving eligible UK suppliers a limited window to prepare and submit bids through the official Find a Tender portal.

Published on 2026-04-08, this contract is open to suitably qualified suppliers across the United Kingdom. All businesses interested in bidding should review the full tender documentation and confirm they meet all eligibility requirements before the closing date.

Contract overview

Horsham District Council (the Council) invites tenders for the provision of Building Fabric Reactive Maintenance and Minor Works, Mechanical, Electrical and Public Health (MEP) Services (the Services) as set out in these documents. The contract covers planned preventative maintenance as well as remedial and reactive work. The Services relate to the Council’s operational, community and commercial sites and buildings. The Commencement Date for the delivery of the services is scheduled to be on Friday 16 October 2026 at 00:00 hours. The Contract will be awarded for a period of five years until Wednesday 15 October 2031, with an option to extend for a further two-year period subject to performance and the absolute discretion of the Council until Saturday 15 October 2033. The Council is procuring this contract following the Open Procedure under the UK Procurement Act 2023 (and its supporting Regulations) and the Council’s Procurement Code. The Council will be awarding one Contract for the provision of all services detailed in the Specification.

Horsham District Council is the contracting authority for this procurement. The estimated contract value is £7,000,000 and the submission deadline is 26 May 2026. Suppliers should download the full specification from the official portal before preparing a bid.

Is your business eligible?

This contract is most relevant to businesses with relevant experience and qualifications. Suppliers typically need to demonstrate experience delivering similar contracts, appropriate financial standing for a contract of £7,000,000, and hold relevant professional certifications and insurance.

Under the Procurement Act 2023, Horsham District Council must actively consider SME participation. Check whether this contract has been structured into lots accessible to smaller businesses.

• Proven track record in professional services contracts of comparable scope
• Financial standing appropriate for a £7,000,000 contract
• Relevant certifications: relevant professional certifications and insurance
• Capacity to mobilise within Horsham District Council’s required timeframe
• Ability to meet the 26 May 2026 submission deadline

How to submit a bid

• Step 1 — Access the notice: Visit Find a Tender at https://www.find-tender.service.gov.uk/Notice/031781-2026
• Step 2 — Register free: Create or log in to your supplier account
• Step 3 — Download documents: Read the full ITT before preparing your response
• Step 4 — Raise clarifications: Submit questions early — Q&A typically closes 1–2 weeks before the deadline
• Step 5 — Submit before 26 May 2026: Late submissions are not accepted under UK procurement rules

What the buyer will evaluate

Horsham District Council will assess all compliant bids against published criteria. For professional services contracts, buyers typically apply a 60% quality and 40% price weighting. Under the Procurement Act 2023, social value is a mandatory evaluation criterion — demonstrate specific, costed commitments to local employment, skills, or environmental sustainability.

Writing a winning bid

The most common reason bids fail is generic content that does not address the buyer’s specific requirements. Horsham District Council has stated precise objectives — your bid must demonstrate you have read and understood them.

• Lead with an executive summary addressing Horsham District Council’s objectives directly
• Provide two or more case studies with measurable outcomes
• Include specific, costed social value commitments
• Price to win but ensure your margin covers full delivery
• Submit at least 24 hours before 26 May 2026

Key dates and next steps

The submission deadline is 26 May 2026. Competitive bids for professional services contracts require two to three weeks of preparation. Following submission, Horsham District Council will typically complete evaluation within four to eight weeks.

• Download all documents from Find a Tender today
• Confirm your organisation meets all eligibility requirements
• Assign a bid lead and set internal milestones now
• Submit clarification questions as early as possible

Frequently asked questions

Can SMEs bid for this contract?

Yes. The Procurement Act 2023 requires Horsham District Council to consider SME suitability and remove unnecessary barriers. Check for lots designed to be accessible to smaller businesses.

Is registration on the portal free?

Yes. Registering as a supplier on Find a Tender is completely free.

What happens if I miss the deadline?

Late submissions are not accepted. The 26 May 2026 deadline is absolute. Submit at least 24 hours early.

How long does evaluation take?

Horsham District Council will notify all bidders once evaluation is complete. Allow four to eight weeks from the submission deadline.

Where are the full tender documents?

All documents are on the official Find a Tender listing at https://www.find-tender.service.gov.uk/Notice/031781-2026. Always use the official source.

This article is for informational purposes only. Always verify all details on the official procurement portal before submitting a bid. Kael Tripton is not affiliated with or endorsed by Horsham District Council or the UK government.