Professional services pack
Accountancy and bookkeeping businesses must be supervised for anti money laundering, either by a professional body or by HMRC, and must carry out client due diligence before acting. An engagement letter defining scope is the single document that prevents most fee and liability disputes.
Sector pack · 28 documents · 158 pages
The short answer
Accountancy and bookkeeping businesses must be supervised for anti money laundering, either by a professional body or by HMRC, and must carry out client due diligence before acting. An engagement letter defining scope is the single document that prevents most fee and liability disputes.
Who this pack is for
- Accountants, bookkeepers and payroll bureaux
- Consultants and agencies working on retainer
- Practices formalising client onboarding
- Firms registering for HMRC AML supervision
- Anyone working without engagement letters
Not for you if: You need conduct specific documents for a regulated profession such as law or financial advice.
What it solves
A client disputes fees for work that was never scoped in writing.
An AML supervisor asks for client due diligence records.
A disengagement turns messy with no file closure process.
What the law requires
AML supervision and due diligence
Firms within scope must be supervised, apply customer due diligence before establishing a business relationship, and keep records for five years. HMRC supervises where no professional body does.
Source: HMRC, money laundering supervision guidance
Engagement letters
Scope, fees, responsibilities and termination in writing is both professional standard and the practical defence against scope creep and fee disputes.
Source: Professional body guidance; Consumer Rights Act 2015 where consumers
Conflicts and file retention
A conflict register and a defined retention period for client files are expected by supervisors and insurers alike.
Source: HMRC AML guidance; ICO retention
What is in the pack
| ID | Document | Pages |
|---|---|---|
| PRO-01 | Engagement letterProfessional body guidance | 7 |
| PRO-02 | Client onboarding and AML checklistHMRC AML guidance | 6 |
| PRO-03 | Conflict of interest registerProfessional standards | 3 |
| PRO-04 | File retention and closureICO; AML five year rule | 4 |
| PRO-05 | Professional indemnity cover statementInsurer requirements | 3 |
| PRO-06 | Disengagement letterProfessional body guidance | 3 |
Includes the core twenty two: employment contract, staff handbook, disciplinary, grievance, absence, holiday, right to work, leaver, pay and pension, customer and employee privacy notices, retention schedule, data protection policy, subject access procedure, health and safety policy, risk assessment, fire risk assessment, accident book, terms of sale, late payment letters, expenses policy, year end checklist.
How updates work
Every document carries a version number and a reviewed date. On the first Tuesday of each month the pack is checked against its primary sources. If anything has changed you receive the updated file and one line explaining what moved and why. If nothing has changed you receive an email saying so.
April and the Budget are the months when most figures move.
Questions
Does this make me AML compliant?
It gives you the documented procedures and records. Supervision registration and ongoing checks are yours to maintain.
Is it suitable for consultants outside accountancy?
Yes. The engagement letter and onboarding documents apply to any professional retainer.
Does it include fee schedules?
It includes the structure. Rates are yours.
What about client money?
Client money rules are body specific and outside this pack.
How is it delivered?
By email, as Word and PDF files, personalised with your practice details.
Sources
Built from published UK primary sources only: HMRC AML guidance; ICO retention, HMRC, money laundering supervision guidance, Professional body guidance; Consumer Rights Act 2015 where consumers. No secondary or aggregator sources are used.
Order the professional services pack, or ask about an association licence covering your whole membership.
Email support@kaeltripton.comThese documents are drafted from published UK primary sources and are a starting point you adapt to your own circumstances. They are not legal, tax or immigration advice, and documents you edit become your responsibility.