UK business document templates | Kael Tripton document library

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Twenty two packs of editable UK business documents, built from primary sources only: GOV.UK, ACAS, HMRC, the ICO, the HSE and the Home Office. Personalised with your company details, with monthly reviews for twelve months.

The short answer

Twenty two packs of editable UK business documents, 503 documents in total, built from primary sources only: GOV.UK, ACAS, HMRC, the ICO, the HSE and the Home Office. Personalised with your company details before delivery, with monthly reviews for twelve months.

Every pack below is a working file rather than a single template: the documents a UK business is expected to hold, written against the current statutory position, with the source behind each one shown.

To order, email support@kaeltripton.com with the pack name and your company details. Associations and membership bodies can licence any pack set for their whole membership, branded as their own.

Core packs: any UK business

Written once, used by every business. Eight packs covering the paperwork a UK employer and trader is expected to hold.

Sector packs: your industry, plus the core documents

The same core twenty two documents plus what your industry alone needs. Nothing is bought twice.

Situation packs: when something is happening now

Built for a moment: an audit, a restructure, a first hire, a compliance visit.

Sponsor licence compliance file16 documents · available now£449£299 without updates Right to work and right to rent audit10 documents · available now£249£149 without updates Redundancy and restructure11 documents · available now£269£169 without updates First employee9 documents · available now£169£99 without updates

For families moving to the UK

For people arriving in the UK on a work, study or family route.

Moving to the UK with family38 documents · available now£59£39 without updates

How it works

Email support@kaeltripton.com with the pack you want, plus your company name, registered address, company number, sector and a contact name.

We send an invoice.

The documents arrive in Word and PDF with your details already merged in, and a cover sheet listing the few decisions only you can make.

Questions

Are these legal advice?

No. They are templates built from published regulator guidance, and a starting point you adapt. They are not a substitute for advice on a specific dispute.

Can I edit them?

Yes. They arrive as Word files. Edit any clause, add your own, change the branding. Documents you edit become your responsibility.

What does the update licence cover?

Twelve months of monthly reviews. When a source changes you get the revised document and a note explaining what moved. When nothing changes you get an email confirming the review happened.

Can an association licence these for its members?

Yes. Any pack set can be branded as the association's own and licensed to its members for their own businesses. Email support@kaeltripton.com for terms.

Which sources do you use?

UK primary sources only: GOV.UK, ACAS, HMRC, the ICO, the HSE, the Home Office, the FSA, CQC, Ofsted, DVSA, Companies House, The Pensions Regulator and legislation.gov.uk.

Tell us which pack you need and we will send an invoice and the documents.

Email support@kaeltripton.com

Other packs in the library

Employment essentials packUK employers must give every employee a written statement of particulars on or before their first day, keep a right to work check on file before employment starts, and follow the ACAS Code before dismissing anyone. A tribunal can add up to 25% to an award where the Code is not followed. HR compliance packSince October 2024 UK employers have a positive duty to take reasonable steps to prevent sexual harassment at work, and a tribunal can uplift compensation by up to 25% where they have not. Written policies, a reporting route and a training record are the evidence that the duty was met. Data and privacy packUnder UK GDPR a personal data breach likely to risk people's rights must be reported to the ICO within 72 hours, and a subject access request answered within one month. Both deadlines are missed most often by businesses with no written procedure to follow on the day. Health and safety packEvery UK employer must manage health and safety risks, and any employer with five or more staff must have the policy in writing. Certain injuries, diseases and dangerous occurrences must be reported to the HSE under RIDDOR, with fatal and specified injuries reported without delay. Commercial contracts packUK businesses can charge statutory interest on late commercial payments at 8% above the Bank of England base rate, plus a fixed sum of £40 to £100 per invoice, without agreeing it in advance. Most never claim it because the contract and the letter chain are not in place. Finance and tax admin packMaking Tax Digital for Income Tax starts from April 2026 for sole traders and landlords with qualifying income above £50,000, dropping to £30,000 from April 2027. Quarterly updates replace the single annual return, and records must be kept digitally. Business operations packBusinesses with turnover above £36 million must publish a modern slavery statement, and any organisation using AI on personal data must be able to explain the processing under UK GDPR. Most smaller firms are asked for both by corporate customers long before the law requires them. New business starter packA new UK employer must register as an employer with HMRC before the first payday, hold employers liability insurance of at least £5 million, and complete a right to work check before the first day. Missing employers liability cover alone can cost £2,500 for every day uninsured. Letting and estate agency packLetting agents in England must belong to a government approved redress scheme, hold client money protection, and complete a right to rent check on every adult occupier before a tenancy starts. Renting to someone without the right to rent can cost up to £20,000 per tenant. Care providers packA care provider holding a sponsor licence must keep a right to work file, absence records and up to date contact details for every sponsored worker, and report most changes to the Home Office within ten working days. Licence revocation stops international recruitment immediately. Hospitality and food packEvery UK food business must have a documented food safety management system based on HACCP principles, and since October 2024 all qualifying tips must be passed to workers in full with a written policy available to staff. Food hygiene ratings are published, so the paperwork is public facing. Construction and subcontractors packUnder CDM 2015 every construction project has duty holders, and any project lasting more than thirty working days with more than twenty workers at once must be notified to the HSE. Contractors in CIS must verify every subcontractor with HMRC before the first payment. Plumbing, heating and trades packAnyone working on gas appliances in the UK must be on the Gas Safe Register, and landlords must hold an annual gas safety record for every appliance. Consumer contracts agreed in a customer's home carry a fourteen day cancellation right that most trades never mention in writing. Retail and ecommerce packOnline sellers must give consumers a fourteen day cancellation right and prescribed pre-contract information, and refund within fourteen days of goods being returned. Faulty goods carry a thirty day short term right to reject that cannot be excluded by a returns policy. Transport, courier and logistics packOperators of goods vehicles over 3.5 tonnes need an O licence and must keep maintenance records for fifteen months, with drivers hours and tachograph records kept for at least a year. Traffic commissioners act on record failures as readily as on roadworthiness. Beauty and personal care packTreatment records including health information are special category data under UK GDPR, so they need a lawful basis, a retention period and secure storage. Insurers also require a signed consultation and, for many treatments, a patch test recorded before the appointment. Cleaning services packCleaning products are covered by COSHH, so employers must assess exposure and keep safety data sheets available to staff. Cleaners frequently work alone and out of hours, which is the risk most commonly missing from a small contractor's paperwork. Childcare and nurseries packThe EYFS statutory framework sets minimum staff to child ratios of one to three for under twos, one to four for two year olds and one to thirteen for three year olds and over with a qualified teacher. Every setting must have a designated safeguarding lead and written safeguarding procedures. Professional services packAccountancy and bookkeeping businesses must be supervised for anti money laundering, either by a professional body or by HMRC, and must carry out client due diligence before acting. An engagement letter defining scope is the single document that prevents most fee and liability disputes. Right to work and right to rent audit packIllegal working civil penalties in the UK now reach £45,000 per worker for a first breach and £60,000 for repeat breaches, with right to rent penalties up to £20,000 per tenant. A correctly completed and retained check is the only statutory excuse. Redundancy and restructure packProposing twenty or more redundancies at one establishment within ninety days triggers collective consultation, with a minimum of thirty days before the first dismissal, rising to forty five days at one hundred or more. Failure can cost a protective award of up to ninety days pay per employee. First employee packBefore a first employee starts, a UK business must register as an employer with HMRC, hold employers liability insurance of at least £5 million, complete a right to work check and issue written terms on or before day one. The uninsured penalty alone is up to £2,500 per day. Moving to the UK with family packMost people applying to settle in the UK must show no more than 180 days outside the UK in any twelve month period across the qualifying years, and school places in England must be applied for through the local council rather than the school. Both catch new arrivals out in the first year.

See the full document library

Templates, not advice

These documents are drafted from published UK primary sources and are a starting point you adapt to your own circumstances. They are not legal, tax or immigration advice, and documents you edit become your responsibility.

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