Care providers pack
A care provider holding a sponsor licence must keep a right to work file, absence records and up to date contact details for every sponsored worker, and report most changes to the Home Office within ten working days. Licence revocation stops international recruitment immediately.
Sector pack · 32 documents · 214 pages
The short answer
A care provider holding a sponsor licence must keep a right to work file, absence records and up to date contact details for every sponsored worker, and report most changes to the Home Office within ten working days. Licence revocation stops international recruitment immediately.
Who this pack is for
- Domiciliary and residential providers with sponsored staff
- Registered managers preparing for a CQC inspection
- Providers who have never run a sponsor self audit
- New providers building a policy suite from nothing
- Care groups standardising documents across sites
Not for you if: You need a mock inspection or a consultant on site. This is the document file that sits underneath that work.
What it solves
A Home Office compliance visit is announced with three days notice.
An inspector asks for supervision records that were never kept.
A medication error occurs and the policy does not match practice.
What the law requires
Sponsor duties are record keeping duties
Sponsors must keep specified documents for each worker, report changes through the sponsor management system within ten working days, and be able to produce the file on request. Most revocations follow record failures, not recruitment failures.
Source: Home Office, sponsor guidance parts 1 to 3 and Appendix D
Safeguarding and duty of candour
Providers must have safeguarding arrangements and, under the fundamental standards, be open when things go wrong, including an apology and a written account.
Source: CQC, fundamental standards and duty of candour
Safe recruitment
Enhanced DBS checks with the adults barred list where the role is regulated activity, with a written recruitment procedure and evidence retained.
Source: CQC regulation 19; GOV.UK DBS eligibility
What is in the pack
| ID | Document | Pages |
|---|---|---|
| CAR-01 | Safeguarding adults policyCare Act 2014; CQC | 9 |
| CAR-02 | Sponsor licence compliance fileHome Office sponsor guidance | 14 |
| CAR-03 | Care worker right to work and sponsorship recordHome Office Appendix D | 6 |
| CAR-04 | Medication administration policyNICE; CQC | 8 |
| CAR-05 | Infection prevention and controlUKHSA; CQC | 7 |
| CAR-08 | Staff supervision recordCQC regulation 18 | 4 |
| CAR-09 | DBS check procedureGOV.UK DBS | 5 |
And three more sector documents: dignity and consent policy, complaints and duty of candour procedure, CQC evidence folder index. Includes the core twenty two: employment contract, staff handbook, disciplinary, grievance, absence, holiday, right to work, leaver, pay and pension, customer and employee privacy notices, retention schedule, data protection policy, subject access procedure, health and safety policy, risk assessment, fire risk assessment, accident book, terms of sale, late payment letters, expenses policy, year end checklist.
How updates work
Every document carries a version number and a reviewed date. On the first Tuesday of each month the pack is checked against its primary sources. If anything has changed you receive the updated file and one line explaining what moved and why. If nothing has changed you receive an email saying so.
April and the Budget are the months when most figures move.
Questions
Does this guarantee a good CQC rating?
No. It gives you the written evidence inspectors ask for. Practice has to match the paperwork.
Is the sponsor licence file the same as the standalone pack?
Yes, the sponsor licence compliance file is included here in full rather than sold separately.
Does it cover children's services?
No. This pack is adult social care. Childcare is covered by the childcare and nurseries pack.
How current is the sponsor guidance?
Checked monthly and after every Home Office statement of changes, which typically lands three times a year.
How is it delivered?
By email, as Word and PDF files, personalised with your service details.
Sources
Built from published UK primary sources only: CQC regulation 19; GOV.UK DBS eligibility, CQC, fundamental standards and duty of candour, Home Office, sponsor guidance parts 1 to 3 and Appendix D. No secondary or aggregator sources are used.
Order the care providers pack, or ask about an association licence covering your whole membership.
Email support@kaeltripton.comThese documents are drafted from published UK primary sources and are a starting point you adapt to your own circumstances. They are not legal, tax or immigration advice, and documents you edit become your responsibility.