Sponsor licence compliance file pack
Sponsors must report most changes affecting a sponsored worker through the sponsor management system within ten working days, and keep a specified document file for every worker. Licence revocation ends sponsorship for existing staff, not only future hires.
Situation pack · 16 documents · 112 pages
The short answer
Sponsors must report most changes affecting a sponsored worker through the sponsor management system within ten working days, and keep a specified document file for every worker. Licence revocation ends sponsorship for existing staff, not only future hires.
Who this pack is for
- Employers holding a skilled worker sponsor licence
- HR teams that have never run a sponsor self audit
- Businesses applying for a licence for the first time
- Care, hospitality and construction employers recruiting internationally
- Anyone who has received notice of a compliance visit
Not for you if: You need representation on a licence suspension or revocation. Instruct an immigration solicitor.
What it solves
A compliance visit is announced and the worker files are incomplete.
A sponsored worker changes role or salary and nobody reports it.
Absence records were never kept and the first audit finds the gap.
What the law requires
Record keeping duties
Appendix D of the sponsor guidance lists the documents that must be kept for each sponsored worker, including right to work evidence, contact details, absence records and evidence of recruitment.
Source: Home Office, sponsor guidance Appendix D
Reporting duties, ten working days
Changes such as a change of job, salary, work location, early termination or unauthorised absence of ten or more days must be reported through the sponsor management system within ten working days.
Source: Home Office, sponsor guidance part 3
Genuine vacancy and salary
The role must be genuine, match the SOC code, and meet the going rate and general salary threshold applicable at the time of assignment.
Source: Home Office, skilled worker sponsor guidance
What is in the pack
| ID | Document | Pages |
|---|---|---|
| SPL-01 | Sponsor duties summarySponsor guidance parts 1 to 3 | 6 |
| SPL-02 | Level 1 and 2 user registerSponsor guidance | 3 |
| SPL-03 | Right to work file per workerHome Office employer's guide | 6 |
| SPL-04 | Absence and reporting logSponsor guidance part 3 | 4 |
| SPL-06 | Genuine vacancy evidenceSkilled worker guidance | 5 |
| SPL-07 | Salary and SOC code recordSkilled worker guidance | 4 |
| SPL-10 | Compliance visit readiness checklistSponsor guidance | 6 |
And nine more: SMS reporting checklist, migrant contact details record, change of circumstances procedure, record retention schedule, recruitment evidence, annual self audit, certificate of sponsorship assignment log, key personnel change form, licence renewal calendar.
How updates work
Every document carries a version number and a reviewed date. On the first Tuesday of each month the pack is checked against its primary sources. If anything has changed you receive the updated file and one line explaining what moved and why. If nothing has changed you receive an email saying so.
April and the Budget are the months when most figures move.
Questions
How often should I self audit?
Annually at minimum, and before any known change of key personnel. The pack includes the audit template.
Does this cover all visa routes?
It is written for the skilled worker route, which covers most sponsored employment. Other routes have their own annexes.
How current is it?
Sponsor guidance changes with each statement of changes, typically three times a year. Updates are sent to subscribers within five working days.
Can our immigration solicitor use it?
Yes. Several will recognise it as the file they would otherwise build by hand.
How is it delivered?
By email, as Word and PDF files, personalised with your organisation details.
Sources
Built from published UK primary sources only: Home Office, skilled worker sponsor guidance, Home Office, sponsor guidance Appendix D, Home Office, sponsor guidance part 3. No secondary or aggregator sources are used.
Order the sponsor licence compliance file pack, or ask about an association licence covering your whole membership.
Email support@kaeltripton.comThese documents are drafted from published UK primary sources and are a starting point you adapt to your own circumstances. They are not legal, tax or immigration advice, and documents you edit become your responsibility.