The City of Edinburgh Council has published a procurement opportunity for lift maintenance and installation framework agreement with an estimated value of value not disclosed. The submission deadline is See official notice, giving eligible UK suppliers a limited window to prepare and submit bids through the official Find a Tender portal.

Published on 2026-04-08, this contract is open to suitably qualified suppliers across the United Kingdom. All businesses interested in bidding should review the full tender documentation and confirm they meet all eligibility requirements before the closing date.

Contract overview

The City of Edinburgh Council (the “Council”) manages a large and diverse property portfolio across the city, including a significant number of high-rise residential buildings and other operational assets. Lift and stairlift systems form a critical part of this infrastructure, enabling safe, reliable, and inclusive access for residents, many of whom rely on these systems for day-to-day mobility. To support the ongoing operation, maintenance, and improvement of this infrastructure, the Council intends to establish a multi-Lot Framework Agreement for lift and stairlift services. The Framework Agreement will reflect the Council’s operational requirements and geographical spread and will comprise the following Lots: Lot 1 – Lift Service and Maintenance (East) Lot 2 – Lift Service and Maintenance (West) Lot 3 – Lift Installation (Citywide) Lot 4 – Stairlift Installation and Maintenance (Citywide) Multiple Contractors will be appointed to the Framework Agreement to ensure resilience, capacity, and flexibility in service delivery.

The City of Edinburgh Council is the contracting authority for this procurement. The estimated contract value is value not disclosed and the submission deadline is See official notice. Suppliers should download the full specification from the official portal before preparing a bid.

Is your business eligible?

This contract is most relevant to maintenance contractors, repair specialists, facilities managers. Suppliers typically need to demonstrate experience delivering similar contracts, appropriate financial standing for a contract of value not disclosed, and hold relevant trade certifications, public liability insurance.

Under the Procurement Act 2023, The City of Edinburgh Council must actively consider SME participation. Check whether this contract has been structured into lots accessible to smaller businesses.

• Proven track record in maintenance and repair services contracts of comparable scope
• Financial standing appropriate for a value not disclosed contract
• Relevant certifications: relevant trade certifications, public liability insurance
• Capacity to mobilise within The City of Edinburgh Council’s required timeframe
• Ability to meet the See official notice submission deadline

How to submit a bid

• Step 1 — Access the notice: Visit Find a Tender at https://www.find-tender.service.gov.uk/Notice/031776-2026
• Step 2 — Register free: Create or log in to your supplier account
• Step 3 — Download documents: Read the full ITT before preparing your response
• Step 4 — Raise clarifications: Submit questions early — Q&A typically closes 1–2 weeks before the deadline
• Step 5 — Submit before See official notice: Late submissions are not accepted under UK procurement rules

What the buyer will evaluate

The City of Edinburgh Council will assess all compliant bids against published criteria. For maintenance and repair services contracts, buyers typically apply a 60% quality and 40% price weighting. Under the Procurement Act 2023, social value is a mandatory evaluation criterion — demonstrate specific, costed commitments to local employment, skills, or environmental sustainability.

Writing a winning bid

The most common reason bids fail is generic content that does not address the buyer’s specific requirements. The City of Edinburgh Council has stated precise objectives — your bid must demonstrate you have read and understood them.

• Lead with an executive summary addressing The City of Edinburgh Council’s objectives directly
• Provide two or more case studies with measurable outcomes
• Include specific, costed social value commitments
• Price to win but ensure your margin covers full delivery
• Submit at least 24 hours before See official notice

Key dates and next steps

The submission deadline is See official notice. Competitive bids for maintenance and repair services contracts require two to three weeks of preparation. Following submission, The City of Edinburgh Council will typically complete evaluation within four to eight weeks.

• Download all documents from Find a Tender today
• Confirm your organisation meets all eligibility requirements
• Assign a bid lead and set internal milestones now
• Submit clarification questions as early as possible

Frequently asked questions

Can SMEs bid for this contract?

Yes. The Procurement Act 2023 requires The City of Edinburgh Council to consider SME suitability and remove unnecessary barriers. Check for lots designed to be accessible to smaller businesses.

Is registration on the portal free?

Yes. Registering as a supplier on Find a Tender is completely free.

What happens if I miss the deadline?

Late submissions are not accepted. The See official notice deadline is absolute. Submit at least 24 hours early.

How long does evaluation take?

The City of Edinburgh Council will notify all bidders once evaluation is complete. Allow four to eight weeks from the submission deadline.

Where are the full tender documents?

All documents are on the official Find a Tender listing at https://www.find-tender.service.gov.uk/Notice/031776-2026. Always use the official source.

This article is for informational purposes only. Always verify all details on the official procurement portal before submitting a bid. Kael Tripton is not affiliated with or endorsed by The City of Edinburgh Council or the UK government.