THE PASSMORES CO-OPERATIVE LEARNING COMMUNITY has published a procurement opportunity for mechanical servicing with an estimated value of an undisclosed value. The submission deadline is 29 May 2026, giving eligible UK suppliers a limited window to prepare and submit bids through the official Find a Tender portal.

Published on 2026-04-10, this contract is open to suitably qualified suppliers across the United Kingdom. All businesses interested in bidding should review the full tender documentation and confirm they meet all eligibility requirements before the closing date.

Contract overview

Each school will require a range of tasks to be completed at different stages of the year. The work includes (please see attached spreadsheet for further details): • Heating Plant • Pumps • Control Systems • Strainers • Gas Safety Checks • Air Conditioning Plant • Hot Water Calorifiers • Air Handling Plant • Extract Fans • Water Booster Sets • Door Curtains • Water Hygeine (Legionella, Coliform, E.Coli) • Domestic Hot Water Services • POU Water Heaters • Cold Water Storage Tanks • Cold Water Services • Showers and Spray Taps • Infrequently Used Outlets • TMV's • Domestic Expansion Vessels • Handriers The contract should include the provision of water treatment / water hygiene diary, including suitable log sheets to enable to completion of weekly, monthly and quarterly tasks associated with the water treatment tasks completed. The logbook will also include sections for all analytical report sheets, certificates of bacteriological sampling and also clean and chlorination certificates.

THE PASSMORES CO-OPERATIVE LEARNING COMMUNITY is the contracting authority. The estimated value is an undisclosed value and the deadline is 29 May 2026. Download the full specification from the official portal before preparing a bid.

Is your business eligible?

This contract is most relevant to IT consultancies, software developers, managed service providers. Suppliers typically need to demonstrate experience delivering similar contracts, appropriate financial standing, and hold Cyber Essentials Plus, ISO 27001.

Under the Procurement Act 2023, THE PASSMORES CO-OPERATIVE LEARNING COMMUNITY must actively consider SME participation. Check whether this contract has been structured into lots.

• Proven track record in it & technology contracts of comparable scope
• Financial standing appropriate for a an undisclosed value contract
• Relevant certifications: Cyber Essentials Plus, ISO 27001
• Capacity to mobilise within THE PASSMORES CO-OPERATIVE LEARNING COMMUNITY’s required timeframe
• Ability to meet the 29 May 2026 submission deadline

How to submit a bid

• Step 1 — Access the notice: Visit Find a Tender at https://www.find-tender.service.gov.uk/Notice/032631-2026
• Step 2 — Register free: Create or log in to your supplier account
• Step 3 — Download documents: Read the full ITT before preparing your response
• Step 4 — Raise clarifications: Submit questions early — Q&A typically closes 1–2 weeks before the deadline
• Step 5 — Submit before 29 May 2026: Late submissions are not accepted

What the buyer will evaluate

THE PASSMORES CO-OPERATIVE LEARNING COMMUNITY will assess all compliant bids against published criteria. Buyers typically apply a 60% quality and 40% price weighting. Under the Procurement Act 2023, social value is a mandatory evaluation criterion.

Writing a winning bid

• Lead with an executive summary addressing THE PASSMORES CO-OPERATIVE LEARNING COMMUNITY’s objectives directly
• Provide two or more case studies with measurable outcomes from comparable contracts
• Include specific, costed social value commitments
• Price to win but ensure your margin covers full delivery
• Submit at least 24 hours before 29 May 2026

Frequently asked questions

Can SMEs bid for this contract?

Yes. The Procurement Act 2023 requires THE PASSMORES CO-OPERATIVE LEARNING COMMUNITY to consider SME suitability and remove unnecessary barriers.

Is registration on the portal free?

Yes. Registering as a supplier on Find a Tender is completely free.

What happens if I miss the 29 May 2026 deadline?

Late submissions are not accepted. The deadline is absolute. Submit at least 24 hours early.

Where are the full tender documents?

All documents are on the official Find a Tender listing at https://www.find-tender.service.gov.uk/Notice/032631-2026.

This article is for informational purposes only. Always verify all details on the official procurement portal before submitting a bid. Kael Tripton is not affiliated with or endorsed by THE PASSMORES CO-OPERATIVE LEARNING COMMUNITY or the UK government.